Settlements that reconcile
Trace gross transaction activity through deductions and payout timing to the bank.
Accounting that separates sales from settlement cash
Accounting for ecommerce and retail businesses in Ireland
Online sales, shop takings and marketplace payouts do not arrive in the accounts in the same form. We help retailers reconcile those flows and build a clearer view of product costs, channel expenses and stock funding, without mistaking a strong sales month for strong cash generation.
Request a consultationDoes this sound familiar?
Sales are visible. The money retained from those sales is not.
- Marketplace payouts are posted as sales without separating fees, refunds and timing differences
- A blended margin hides the cost of different sales channels
- Supplier orders consume cash before the stock sells
- Returns, discounts and fulfilment costs change product economics
- The accounts show stock purchases but cannot explain stock on hand or slow-moving items
The practical outcome
See what each channel contributes and what stock growth requires.
Comparable channel margins
Review sales after returns alongside product, fulfilment and channel costs on a consistent basis.
Stock and cash planning
Connect purchasing commitments with supplier terms, inventory movement and expected collections.
What this looks like in practice
Connect the sales channels, stock records and accounting ledger.
The first reporting question is whether your records explain the route from an order to a bank receipt. Product and channel analysis becomes useful only when that foundation is dependable.
Reconcile payouts rather than posting them as turnover
A net deposit can include deductions for processing fees, marketplace charges, refunds, reserves or other adjustments. We can build a settlement reconciliation from the available platform statements, mapping those movements into the accounting records and tracking balances that have not yet reached the bank.
Physical-shop takings need their own check against till summaries, cash records and card settlements. Posting the same sales from both an order export and a bank feed can duplicate revenue. We assess the current workflow and ownership before proposing additional software or a connector.
Explain contribution after returns and fulfilment
A useful channel comparison begins with net sales after returns and discounts, excluding applicable VAT. Product cost then needs a reliable inventory basis. Purchasing stock does not automatically mean that the whole purchase is a cost of the same month's sales.
Further analysis can include processing, marketplace fees, shipping, packaging and attributable advertising. The labels must make the calculation clear: contribution after those costs is not the same as statutory gross profit or overall net profit. Where campaign costs or returns cannot be assigned reliably, the report should disclose that rather than imply precise product profitability.
- Net sales and refunds
- Cost of goods sold and stock movements
- Fees, fulfilment and attributable channel expenses
Forecast inventory purchases before they absorb the bank balance
A purchasing plan should connect stock on hand, supplier lead times, minimum orders, payment terms and realistic sell-through. Slow-moving products need attention because they can hold cash without supporting the expected sales. Stock counts and write-down decisions remain necessary even when a platform displays a quantity.
We can test the cash impact of seasonal orders, a new product range or a second channel. The forecast should include payment reserves, delayed payouts and a returns scenario where those factors are relevant. Cross-border sales and VAT obligations require your tax specialist; the forecast uses their agreed tax-payment assumptions.
Illustrative channel contribution bridge
Invented monthly figures are net of VAT. This management illustration includes the listed costs only and is not a client result or industry margin benchmark.
| Channel calculation | Amount |
|---|---|
| Sales before returns | €30,000 |
| Returns and discounts | €2,000 |
| Net sales | €28,000 |
| Cost of products sold | €12,000 |
| Platform and payment fees | €2,000 |
| Fulfilment and shipping | €3,000 |
| Attributable advertising | €4,000 |
| Contribution before shared overhead | €7,000 |
The €7,000 contribution still has to cover shared costs. It also does not equal cash available: purchasing replacement stock, settlement delays and supplier payments change the bank position.
What we need to understand your business
Start the enquiry with a summary of the problem and the systems you use. If we agree to proceed, the working information normally includes:
- Order, refund, settlement and till reports for the active channels
- Supplier invoices and a dependable stock movement or count record
- Shipping, fulfilment, advertising and fee statements
- Bank reconciliations, payment reserves and supplier-payment commitments
Do not send passwords, banking credentials or sensitive personal records through the public enquiry form. Access and document-sharing arrangements are agreed separately.
Where to start
Stabilise the records before adding more channel reporting.
Bookkeeping for small businesses
Reconcile transactions, payouts and supplier records without double-counting income.
Management accountsExplain channel contribution, stock movements and the monthly financial result.
Cash-flow forecastingPlan seasonal purchases and collection timing before cash is committed.
Finance-process improvementAssign responsibility for sales exports, settlement checks and stock information.
The first working cycle
Follow a sales period through to stock and cash.
Map the transaction flow
Identify which systems record orders, refunds, fees, settlements and stock.
Reconcile the balances
Check a complete period for duplicate sales, missing deductions and unsettled payouts.
Build the contribution bridge
Use supportable costs to explain one channel's result and purchasing cash needs.
Tell us which channels you sell through and where the accounts stop explaining the result. We can assess the records first, then scope settlement reconciliation, management reporting or a stock-led cash forecast.
Questions before working together
Do you handle cross-border VAT and OSS filings?
No. Those responsibilities stay with your tax adviser. We can provide organised records and reflect agreed payment assumptions in reporting and forecasting, but do not determine or file those obligations.
Can reporting show profit by product?
Where sales, returns and product costs are reliable, we can assess an appropriate product-level view. Advertising and fulfilment allocations need a defensible method. A contribution report should state what it includes and what remains shared overhead.
Complimentary 20-minute finance consultation
Find the right starting point before you commit.
Bring the finance problem taking up the most attention. Our team will establish whether the requirement fits and what a sensible next step could look like.
Speak with our accountancy team. No obligation and no need to choose a service beforehand.